01
A faster first response
We connect your phone line and lead sources, so new calls and inquiries never sit unanswered.
The easiest way to run your service business.
An AI receptionist answers every call, text and chat, day and night. It books the appointment, follows up, and keeps every client in one place.
The CiroSAI CRM Method™
Set up your business once. Keep it moving every day.
Not another empty CRM. We build the process, turn on the AI receptionist and follow-up, and show you what needs your attention next.
01
Build
Tell us about your business once: services, hours, intake questions, follow-up rules. We set up the system around it.
02
Connect
We connect your phone line, calendar, email, website, Google Business Profile, and existing contacts.
03
Capture
Every call, text, web chat and form becomes a lead. Consultation requests, estimate requests and service calls all land in one place.
04
Respond
The AI receptionist answers in seconds, 24/7. It asks your intake questions and books the appointment, even while you are on a job or in court.
05
Nurture
CiroSAI CRM follows up by text and email until the lead replies. Old estimates and past clients get a nudge too. No forgotten leads.
06
Win
Booked consultations. Signed clients. Finished jobs. Reviews. Referrals. The system runs the front office so you can do the work.
You stay with the client. CiroSAI CRM keeps the business moving.
Start with the next recommended action, never a blank dashboard.
Live pipeline
Every lead, exactly where it stands.
Move leads across stages, see how long each one has waited, and never lose track of a caller again.
Active Clients · CiroSAI CRM
live
New Lead
Jennifer K.just now
After-hours call · Maplewood
Alex T.14m ago
Web chat · injury consult
Robin O.31m ago
Missed-call text-back · roof leak
Appointment Booked
Chen Family1h ago
Free consultation · Sat 10am
David K.2h ago
Estimate visit · Tue 2pm
Quote Sent
Williams FamilyYesterday
Kitchen remodel · estimate sent
Patel & SonYesterday
Estate plan · fee quote sent
Signed
J. Henderson3d ago
Retainer signed · intake docs pending
Job Done ✓
Kim & ParkLast week
HVAC install · review requested
9 open leads · 3 appointments this weekDrag to move between stages
Never miss a call
Every lead answered. Even at 2 a.m.
The CiroSAI AI receptionist answers calls, texts and web chat around the clock. It asks your intake questions, books the consultation or estimate, and sends the details before you even see the notification.
- ✓Responds in under 60 seconds, day or night
- ✓Answers questions using your own services, hours and policies
- ✓Books appointments directly into your calendar
- ✓Sends urgent calls and hot leads to you right away
CiroSAI CRM
Zack by CiroSAI CRM · Online
live
Hi, I was in a car accident last week. Do you handle that kind of case?
Hi Jennifer, I'm sorry to hear that. Yes, the firm handles car accident cases. Are you in the Maplewood area? I can book you a free consultation.
Yes, I am. Can I talk to someone this week?
Thursday at 10am or 2pm both work. Which do you prefer? I can also text you a short intake form so the attorney has your details.
10am works. And yes, please send the form.
You're confirmed for Thursday at 10am. The intake form is on its way to your phone. Attorney Marcus will call you then.
Type a message...
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Service Area Overview
Brookfield
Waukesha
Milwaukee
Brookfield84 contacts
Waukesha63 contacts
Milwaukee100 contacts
247Contacts in service area
0.4Avg days to contact
3Active service areas
Service areas
Know your service area. Work it smarter.
See where your calls come from. CiroSAI CRM maps every contact to their town, shows you which leads haven't heard from you in too long, and routes new calls to the right person or crew automatically.
- ✓Route new leads to the right person or crew by area
- ✓See which towns send you the most calls
- ✓Find contacts overdue for a follow-up
- ✓Track revenue by service area
What CiroSAI CRM does for you
Less configuring. More booked work.
You shouldn't need a tech degree to run your business. We set it all up for you, so you can keep doing the work you are good at.
Every call answered instantly
The AI receptionist answers calls, texts, email and web chat in under 60 seconds, even while you are on a job or in court. The first business to answer usually wins the client. Now that is you.
Active clients, not a spreadsheet
See where every lead and client stands. Move them from first call to signed client or finished job. Stage timers show who has waited too long, so you always know what to work on next.
Appointments book themselves
Your booking page lets callers pick a time from your open hours. Calendar confirmations go out automatically. No back-and-forth, no missed appointments.
Reviews without the awkward ask
CiroSAI CRM sends a Google review request right after the job is done or the case wraps up, when the client is happiest. More five-star reviews, less asking.
Lead capture that turns into booked work
Every call, missed call, text, chat and web form lands in one place. Missed calls get a text back right away. Every lead goes straight into your follow-up plan.
Know your numbers without trying
Revenue by month, open estimates by stage, leads by source. Everything updates live. No spreadsheets, no copy-paste errors.
What changes first
Prove it on your phone line. Then expand.
We focus on results you can count: calls answered, leads followed up, appointments booked. You see them in your own business.
02
A visible next action
Every open lead moves through one clear call-to-appointment workflow instead of scattered reminders.
03
A booked appointment
The AI receptionist, follow-up and booking page work together. A booked consultation or estimate is the core result CiroSAI CRM is built to deliver.
AI receptionist plans
Start with Starter. Grow from there.
A 24/7 AI receptionist that answers your line, books appointments and texts you a summary of every call. Growth, Pro and Multi-Location add follow-up, lead feeds and more locations. Ask us on a call.
24/7 AI receptionist
Starter
$297/mo
One-time $1,500 setup, then $297 a month. Cancel before renewal from your billing portal.
- $1,500 one-time setup
- 24/7 AI receptionist on your line
- Books appointments straight into your calendar
- Texts you a summary of every call
- Google Business Profile tune-up: photos, categories, posts, review requests
Payment collected today · card securely stored by Stripe · automatic renewal unless canceled · add-ons charged only with approval
A CRM stores contacts. An answering service takes messages. CiroSAI CRM does both jobs and more. The AI receptionist answers every call, text and chat, books the appointment, and keeps follow-up moving on its own. We set it up for you once, around your services and intake questions. No per-seat surprises.
In seconds. The AI receptionist picks up calls 24/7, and missed calls get a text back. Web forms get a personal text and email right away, even while you are in court or on a roof. It can answer common questions, ask your intake questions, and book the appointment before you pick up the phone.
Yes. Send a CSV export from your current CRM, case management tool, spreadsheet, or Google Contacts. We match names, emails and phones automatically. GoHighLevel users can use the one-click import tool, and contacts and deals come over in minutes. Past clients and old estimates can then get a follow-up from the AI.
Yes. Law firms use it for intake: it asks your screening questions and books the consultation. Roofers, HVAC, electricians, handymen, landscapers and general contractors use it to book estimates and service calls. The Pro plan adds outbound follow-up on old leads and unsold estimates. The Multi-Location plan covers multiple lines and locations, English and Spanish, and a call-routing dashboard.
You never write prompts or build automations. You tell us your hours, services, intake questions and how you talk to clients. We set up the AI receptionist around that. It answers calls, texts and web chat, qualifies the lead, answers common questions and books the appointment. For law firms it collects the facts and books the consult. It does not give legal advice. When someone is ready, you get an alert right away.
All data is owner-scoped. Only you and the people you invite can access your workspace. It is encrypted at rest, exportable as CSV at any time, and hosted on enterprise-grade infrastructure. We never sell or share your contact data.
CiroSAI is run by ARTIFICIAL OVERTIME DOT COM LLC in Brookfield, Wisconsin. You work directly with Ciro. Call 262-924-CIRO (262-924-2476) to talk it through.
Get started
Set up your business once. Let CiroSAI CRM handle the rest.
Create your workspace and we help you set up your phone line, intake questions and follow-up. Start with one working call-to-appointment flow, then add more.
- Guided setup: Build, Connect, Capture, Respond, Nurture, Win
- One call-to-appointment workflow set up first
- Private Preview features labeled before activation
- Subscription managed through your secure billing portal
Create your workspace
Account setup first · subscription activation follows
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